HOW TO SAVE MONEY ON YOUR NEXT EVENT
When it comes to planning events there are many details you need to think about.Two important things are venue and budget. If we look at the venue first you will need to determine the type of venue you need. You could look at holding your event at a hotel, a restaurant, convention center, office meeting room space, banquet hall, etc. If you have people coming to your event from out of town are there places nearby where they can go in the evening to relax for entertainment or to network with fellow attendees?
Next we need to look at budget. What is it going to cost you for the room hire, A/V equipment hire, food and beverage, etc. If you are having a whole day or multi-day event are you going to offer lunch and/or dinner? If you are not offering meals, what is near the venue where people can grab a bite to eat?
When you think about it holding an event can be expensive. But it doesn’t have to be. Think outside the box a little bit. How about holding your event on a cruise ship? You are probably thinking this would be an expensive option. How about if I told you it could actually SAVE you money?
When you hold an event onboard a cruise ship your meeting room space and A/V (LCD Projectors and Microphones) are included. That’s right, you don’t pay extra for the meeting room space or the A/V equipment!!
Another advantage of holding your event on board a cruise ship is you have a captive audience. While at sea most people are unplugged as they don’t want to pay the high rates for Internet or cellphone use. Now you won’t have people leaving to answer a call, checking their email or texting while the event is in session. On a ship it is also more difficult for people to miss sessions as you are bound to run into them at meal times, or out by the pool, etc.
On a ship there is more networking occurring between attendees than what would happen if you held your event at a land-based venue. You can set up dinners to where everyone dines together each night or you can elect to have anytime dining when each person selects when they want to go to dinner.
The ships also have some great shows and entertainment in the evenings where people can choose if they want to attend or they can sit in a bar, café, go soak in the Jacuzzi, etc. I have been on event cruises where you come across some people from the group sitting in a corner of a bar and the next thing you know you have a group gathered with great conversation and networking happening. Sometimes some of the best ideas will emerge from these impromptu gatherings.
Depending on the number of people you have attending your event we can also arrange a group excursion in one of the ports the ship visits. Could be a good team building exercise.
One group had some members who went zip lining together.
Another had a few who went black water rafting through caves on tire tubes.
There are many options where people can get together and do something different outside the event. They may make new friends while at the event, maybe some new joint ventures will come out it.
There are many reasons and benefits for holding your next event on a cruise ship, lets discuss saving you some money and creating the BEST experience for your audience!
When you are up for a discussion on creating an amazing event call, me! Helen Brahms at 818-528-8300 or click here and shoot me your info, I am thrilled to talk to you!!
